Writing Board Papers

Earlier this month, we launched the self-assessment tool and guidance at the annual conference in London.I am not going to give too much detail on the cost calculator or self-assessment tool here – far better that you try them out yourself.It is essential that there is clarity about what information the board needs, why and when.

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This starts with the agenda – identifying and agreeing the essential business that must be carried out at the meeting; ensuring that sufficient time is allowed for discussion of the most important issues; and striking a balance between the board’s different responsibilities.

Also ensure that sufficient time is given to directors to absorb the paper prior to attending the meeting so that they can be prepared to discuss and debate it.

If the outcomes of a board paper have any budget implications, these should be clearly laid out for the board to consider.

It is therefore essential that the papers on which board members rely are clearly presented and written, so that they do not need to waste their limited time trying to work out what they are being asked to do or searching through long and dense documents looking for the nuggets they need to know.

Clear and consistent formatting of papers can help considerably, as it means board members know where to look when presented with a new subject.

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